Help Center
Guides for using NEPA, organized by who does the work.
For clinical & dietary staff
- Dietary Queue
Work every patient meal preference from one filterable worklist, with a status on each entry from new to resolved.
- Dietary Self-Serve Cutoff Times
The dietary and nutrition team sets its own meal-order cutoff times, no admin ticket required.
- Printable Meal Preference Sheet
Turn a patient's digital meal preferences into a single printed tray card, ready for the browser's print dialog.
- Daily Clinical Check-Ins
Review patient-submitted check-ins on pain, sleep, appetite, and comfort, with flags and an audit trail for follow-up.
- Stay Context & EHR Patient Locator
The clinical check-ins queue always shows a patient's current room or discharge status, with an audited way to reveal EHR identifiers.
- Passwordless Sign-In via Magic Link
Sign in with a single emailed link — no password to create, remember, or reset.
- Magic-Link Sign-In Email Delivery
Passwordless sign-in links arrive by real email, in the language each person prefers.
- Two-Factor Authentication (TOTP) for Staff
How to enroll in two-factor authentication with an authenticator app, required for hospital admins, feedback managers, and clinical reviewers.
- Staff Account Settings (Profile, MFA, Sessions, Hospitals)
Manage your own staff account — display name, two-factor setup, active sessions, and every hospital you belong to — in one place.
- Multi-Hospital Sign-In and Switching
Pick your hospital at sign-in if you hold roles at more than one, and switch hospitals anytime from the header dropdown.
- Role-Based Landing Page After Sign-In
Signing in takes every user straight to their own work, with no wrong-page detours or dead ends.
For hospital administrators
- Staff Invites
Invite staff by email with the right role from day one, with no shared logins or manual account setup.
- Staff Invite Email Delivery
Staff invites are emailed automatically, in the hospital's own language, with a manual fallback link if delivery ever fails.
- Staff Roles & Two-Person Admin Control
Review every staff member's roles and last login, with a second administrator's approval required to grant or revoke hospital admin access.
- EHR Sign-In Access Requests
When a clinician signs in from your EHR for the first time, you review the request and assign their role before their account is created.
- Per-User Audit History View
Open one staff member's recent account activity — admin actions and sign-in events merged into a single chronological view.
- Meal Order Cutoff Times
Set the daily cutoff time for each meal in your facility's timezone, with per-unit overrides when one ward runs on a different clock.
- Hospital Configuration Overview
See how your hospital's facilities, units, rooms, beds, and meal service profiles are set up, in one read-only view.
- Set Up Your Team (Onboarding Step)
Invite your dietary, clinical, and feedback staff from the onboarding wizard, with no EHR connection required to get started.
For IT & compliance teams
- Guided Hospital Onboarding Wizard
A guided setup wizard walks you through connecting your EHR and building your team, with a live progress tracker.
- Epic SSO Sign-In for Staff
Staff sign in by launching the app from inside Epic, with your approval required the first time and no separate password.
- Single Sign-On for Non-Epic and EHR-less Hospitals
Sign in with the identity provider your hospital already has — Google Workspace, Microsoft 365, Okta, or standard OIDC — no Epic required.
- Demo Identity Provider (Sales Demos & Testing)
See EHR single sign-on work end-to-end in a live demo or test run using built-in sample personas — never part of production sign-in.
- Public Signing-Key Publishing (JWKS)
A standard public address publishes your hospital's signing key so your EHR can verify requests without a shared secret.
- Automatic Admit, Discharge & Transfer Sync from the EHR
Admissions, transfers, and discharges from your EHR flow into the app automatically, so room and status stay current without re-entry.
- Check-In Answers Sent Back to Epic
Patient daily check-in answers can write back into Epic automatically, against the questionnaire your hospital has assigned.
- Role-Based Access Control
Every staff member sees and can do only what their role allows, enforced on every request rather than just hidden in the menu.
- Append-Only Audit Log
Every action on patient data is recorded in an append-only log the application cannot edit or delete.
- Keyboard & Screen-Reader Accessible Interface
Built and automatically tested to work with a keyboard alone or a screen reader — skip links, labeled forms, visible focus throughout.
- French (Canada) Interface
Run the entire app in Quebec French — patient, staff, admin, and operator screens — with clinical and consent wording under professional review.
- Facility & Zone-Labeled Time Display
Every time on screen is either the hospital's own local time or clearly labeled — never an ambiguous raw timestamp.
- Per-User Language Preference
Staff can choose their own display language, independent of the hospital's default.
For patients
- Set Your Meal Preferences & Appetite
Tell the dietary team your food preferences and today's appetite from your own phone, any time during your hospital stay.
- Daily Clinical Check-Ins — for patients
- Passwordless Sign-In via Magic Link — for patients